Lead Grants Administration Consultant

Overview

The Lead Grants Administration Consultant will coordinate and supervise a team of Local Grant Administration Consultants to support the implementation of the 1+1 Matching Grants Programme in Kyrgyzstan. The role involves ensuring timely and complete administration of assigned grants in compliance with IOM procurement and financial requirements.

Key Responsibilities

• Coordinate and supervise three Local Grants Administration Consultants.
• Guide Local Consultants on procurement documentation, vendor engagement, beneficiary communication, and delivery verification.
• Oversee the collection and initial review of required vendor documentation.
• Review documentation submitted by Local Consultants for completeness and accuracy.
• Ensure complete documentation packages are submitted to relevant IOM teams.
• Oversee the collection and submission of required procurement and payment documentation.
• Coordinate with IOM RMU and Project Team for timely processing of documentation.
• Ensure payments are made only after delivery of goods and/or completion of services.
• Follow up on outstanding documentation and procurement-related issues.
• Maintain an overall tracker of procurement cases.
• Review documentation for completeness, accuracy, and consistency with IOM procedures.
• Submit verified payment packages to the IOM Project Assistant.
• Oversee the collection and verification of supporting documentation for grantees' 50% personal contribution.
• Review Asset Inventory Forms and supporting documentation.
• Oversee the verification of delivery of procured goods and/or services.
• Review photographic evidence of delivery and use of assets.
• Provide bi-weekly consolidated updates on grant administration status.
• Consolidate information and documentation for programme monitoring and reporting.
• Promptly report significant challenges and coordinate follow-up actions.
• Submit a final consultancy report summarizing administration, procurement, delivery, challenges, actions, and recommendations.

Required Experience

• Minimum of 5 years’ experience in project/grant administration, finance, and/or procurement, vendor management, or related functions.
• Experience coordinating or supervising field-based staff or consultants.
• Experience with the IOM procurement policies and processes is highly desirable and considered a strong asset.
• Experience working with international organizations or donor-funded projects is an advantage.
• Experience working directly with small businesses, entrepreneurs, grantees or local suppliers is an advantage.

Qualifications

University degree in Business Administration, Economics, Finance, Development Studies, or a related field.

Other Details