Project Coordinator – Space Management
Overview
The role contributes to the implementation of the Organisation’s space management strategy and the delivery of space planning projects and initiatives. The selected candidate will work on office space management, workplace planning, and office moves.
Key Responsibilities
- Coordinate office planning, relocation and densification projects.
- Gather user requirements and prepare project briefs, feasibility studies, layout options, schedules and cost estimates.
- Prepare plans, technical specifications and requests for quotation.
- Integrate technology requirements into new spaces.
- Ensure compliance with fire safety and accessibility requirements.
- Identify and mitigate project risks.
- Monitor project schedules, expenditure and risks.
- Coordinate day-to-day office moves.
- Maintain accurate plans and inventory records of space allocated.
- Analyse occupancy rates.
- Prepare KPI reporting for management.
- Conduct post-move satisfaction surveys.
- Inspect the condition of furniture.
- Update inventory records and prepare documentation for furniture disposal.
- Organise furniture repairs and maintenance.
- Coordinate tenders and contribute to the selection of service providers.
- Build close working relationships with internal stakeholders.
- Contribute to the development of communication tools.
- Apply existing communication strategies to promote projects and workspaces.
- Cooperate with various OECD services.
Required Experience
At least four years of professional experience in the planning, supervision, and coordination of small- and large-scale building projects (interior and/or exterior), preferably gained within large organisations or companies. Experience coordinating projects related to innovative, flexible, and agile working environments. Experience coordinating multiple, simultaneous, and complex projects involving clients and diverse stakeholders, under tight deadlines. Experience drafting technical and administrative documents and analytical reports; experience in architectural design and strong drawing skills would be an asset. Experience coordinating contracts and monitoring budgets, with strong attention to detail and rigorous focus on the optimal use of resources. Professional experience in a multicultural environment would be an advantage.