Administration Senior Associate
Overview
Support the effective delivery of protocol and administrative services by facilitating government liaison, immigration and official documentation processes, and day-to-day office coordination.
Key Responsibilities
- Maintain relationships with government ministries, agencies, and local authorities to facilitate official correspondence, scheduling, and coordination of meetings.
- Process and facilitate residency permits and VAT exemptions.
- Coordinate with the Ministry of Foreign Affairs, Immigration Department, and Airport Authorities.
- Assist with interpretation and translation during high-level meetings and field visits.
- Brief international personnel on administrative matters relating to visas and security.
- Coordinate administrative workflows and guide personnel on office transactions.
- Review travel authorizations, arrangements, and reimbursement requests.
- Provide administrative support for key events.
Required Experience
Relevant experience is defined as experience in supporting administrative services, liaison/protocol services, and government relations. Experience in using collaboration and productivity tools (e.g., MS Office, G-Suite) required. Desired Experience and proven track record in dealing with government ministries, immigration, Local authorities, and customs in processing official documents is highly desired. Experience working in UN system organizations or international non-governmental organizations in humanitarian or development contexts is desired.
Qualifications
Required Secondary school (or equivalent) with 7 years of relevant experience OR Bachelor’s degree (or equivalent) in any discipline with 3 years of relevant experience is require