Intern (Procurement), Addis Ababa, Ethiopia

Overview

Internship opportunity in Procurement to support the Procurement Unit in vendor management, procurement processing, digital systems, data analysis, reporting, and process improvement.

Key Responsibilities

• Support accurate, timely and compliant procurement and vendor-management processes.
• Improve visibility over vendor onboarding requests, status, turnaround time, bottlenecks and pending actions.
• Contribute to procurement data management, analysis, dashboards and recurring reports.
• Develop the intern’s professional capabilities in procurement, SRM, digital tools, stakeholder engagement and management reporting.
• Support internal stakeholders and suppliers during vendor onboarding and registration.
• Check vendor submissions for completeness and consistency.
• Maintain an accurate vendor-onboarding tracker.
• Follow up on incomplete, returned or rejected cases and escalate unresolved issues.
• Support orderly filing of vendor records and protect confidential or commercially sensitive information.
• Gather and organize market, supplier and procurement information.
• Assist with preparation and quality review of standard procurement documents.
• Monitor assigned procurement actions and update status trackers.
• Respond to routine queries within delegated authority.
• Maintain accurate electronic records.
• Extract, clean, reconcile and organize procurement and vendor data.
• Prepare basic analyses on vendor onboarding, procurement pipelines, lead times, ageing, supplier performance and other agreed indicators.
• Support monthly and quarterly procurement/SRM reports.
• Assist in developing and maintaining user-friendly Excel or SharePoint-based trackers and simple dashboards.
• Identify missing, inconsistent or duplicate data and coordinate correction.
• Support users and suppliers with routine navigation of authorized digital procurement processes.
• Collect and document user feedback on system usability, recurring process challenges and capacity-building needs.
• Help map selected procurement or vendor-management workflows.
• Contribute to guidance notes, checklists, standard templates and other practical tools.
• Participate in testing or enhancement activities for procurement tools.
• Support preparation and delivery of orientation or training sessions.
• Maintain professional and timely communication with internal stakeholders and suppliers.
• Prepare meeting notes, action trackers and follow-up summaries.
• Work collaboratively with Procurement, Programme, Logistics, Finance, Legal, IT and other relevant functions.
• Perform assigned duties in accordance with WFP rules, procurement principles, internal controls and delegated authorities.
• Immediately disclose and escalate any actual, potential or perceived conflict of interest.
• Respect confidentiality, data-protection requirements and appropriate access restrictions.
• Flag suspected irregularities, unsupported requests, control gaps or supplier-related risks.
• Maintain impartiality, professionalism and respectful conduct in all interactions.

Required Experience

Not explicitly stated.

Qualifications

• Currently enrolled in an undergraduate programme (for example, bachelor’s degree) from a recognised university and have completed at least two years of the programme. Candidates should have attended classes in the past 12 months; (Procurement, Supply Chain Management, Business Administration, Economics, Finance, Information Systems, Computer Science, Data Analytics, or a related field.)
• Currently enrolled in a graduate programme (for example, master's degree) from a recognised university and have attended classes in the past 12 months; (graduate in Supply Chain, Logistics, Business Management, or a related field.)
• A recent graduate from an undergraduate or graduate programme (within six months prior to the application to the internship programme) from a recognised university and have attended classes in the last 12 months of enrolment in the university.

Other Details