Office and Programme Management Specialist, VRIU/AVAREF Secretariat
Overview
The Office and Programme Management Specialist will provide dedicated programme management and administrative capacity to the AVAREF Secretariat, supporting its coordination of a growing portfolio of activities.
Key Responsibilities
- Organize and document meetings, coordinate administrative preparation of workshops, trainings, and webinars, and maintain the AVAREF calendar of activities and joint activities database.
- Manage the Secretariat’s document filing system, and support administrative processes including travel requests, procurement follow-up, and expenditure tracking.
- Support the development and updating of AVAREF/VRIU workplans and activity trackers, assist in setting up and maintaining dashboards and monitoring tools, and support the performance management cycle for Secretariat consultants.
- Draft and disseminate internal updates, support internal and external communications, contribute to the animation of AVAREF’s communities of practice, and support coordination between the Secretariat, VRIU technical staff, and fellow UN Volunteers.
- Produce a monthly operational status report and other regular progress briefs.
Required Experience
At least 3 years of professional experience in programme or project support, office management, administrative coordination, event organization, or executive assistance, ideally in a public health or international organization setting. Demonstrated experience organizing meetings or events for institutional or international audiences. Experience maintaining filing systems, databases, or trackers; experience with dashboard or performance-monitoring tools is an asset. Experience supporting communication products (newsletters, websites, SharePoint or intranet sites, mailing campaigns) is an asset. Experience supporting performance management or contract administration processes is an asset.
Qualifications
A first university degree (Bachelor’s or or equivalent) in public administration, management, international relations, public health, business administration, or a related field is required; an advanced degree is an asset. Bachelor degree or equivalent.